Author Guidelines

Author Guidelines

Author Guidelines

INSTRUCTIONS FOR AUTHORS
 
National Journal of Community Medicine is a peer-reviewed journal and is the official publication of the National Association of Community Medicine. It has a wide circulation amongst the health professionals, teaching faculties and postgraduates of the specialty of Community Medicine. Quality articles are invited from the contributors for “Original Articles, Review Articles, Short Communications, and Letter to the Editor”. Potential contributors are requested to read the “Uniform Guidelines for Submission of Biomedical Articles”, before submitting an article.
 
The main objective of the journal is to promote the research activities amongst younger faculty members. The principal author would be responsible for the manuscript handling, review and printing costs as per page length of the article directly to the publisher and not to the editors. In case of colour graphics and colour charts the charges for the same should be inquired from the publishers. The principal author would be given one copy of the journal free of cost. 
 
 

Scope of the Journal

The journal typically publishes original research articles and review article from the area of preventive health/medicine, family health care, entemology, epidemiology, biostatistics, public health administration, health care delivery, national health problems, medical anthropology and social medicine, invited reviews and comments, invited papers on recent advances, epidemiological diagnosis and management; editorial correspondence and book reviews.

 
 
Submission of articles
 
Articles can be sent by e-mail to The Executive Editor (contactnjcm@gmail.com) or http://my.ejmanager.com/njcm/ by post to the address below on a hard copy and CD. Articles sent only on paper are not accepted.
 
Postal address for submissions:
Dr. Prakash Patel,
Department of Community Medicine,
SMIMER Medical College,
Opp. Bombay Market, Umarwada,
Surat – 395010, Gujarat, INDIA.
 
File Format:
NJCM accepts materials in the following electronic formats:
1. Text: Microsoft Word
2. Illustrations*: .GIF or .JPG format
 
Materials sent in any other format shall not be accepted.
*Illustrations (figures/photos/graphs) in .GIF or .JPG format should be inserted into the body of the text and also e-mailed as attached files. The photographs used in case illustrations should be the original, unedited images.
 
Submitted materials shall not be returned, whether or not they are accepted; therefore please retain a copy of all materials sent.
 
Correspondence:
All submissions should be accompanied by the e-mail ID of the first author. All correspondence regarding the papers, including proofs, will be sent to the first author unless specifically indicated otherwise at the time of submission. All correspondence from the Editorial Board shall be through e-mail only.

 
Article Format
 
Editorials, Review Articles and articles of Current Interest are solicited by the Editorial Board and therefore should be sent only on our request. Guidelines for other articles are given below:
 
Basic Requirements:
Articles submitted to NJCM shall conform to the Uniform requirements for manuscripts submitted to biomedical journals (International Committee of Medical Journal Editors. Uniform requirements for manuscripts submitted to biomedical journals. N Engl J Med. 1997;336:309-15)
 
Originality: All articles submitted for publication in NJCM should be original material. The submission should have been made exclusively to NJCM and should not have been published or submitted for publication elsewhere. The first author should certify to this effect. Any author/s found to falsify or mislead the editors will be disqualified from future submissions to NJCM.
 
Authorship: Each quoted author should have contributed substantially to the represented work in terms of conceptual design or analysis, writing of the article and final approval of the article in order to take public responsibility for the content. First author must guarantee this to be so. Submit the Copyright Transfer and Financial Disclosure /Conflict of Interest Statement in format as mentioned at the end of this document.
 
Disclosure of commercial interests: Sources of support for the research or article must be acknowledged in the paper and any financial involvement that might indicate a conflict of interest should be disclosed at the time of submission.
 
Patient Anonymity and Consent: Since NJCM is largely available for public access, ethical and legal considerations mandate that patients' anonymity be preserved. Research papers must indicate informed consent for procedures and the involvement of an ethical committee, proof of which may be required in the review process of the paper.
 
 
Format:
 
The First Page should comprise of the Title; Full name/s [Title, Given name, Family name, Lineage (ancestral family name)], qualifications and designation of the author/s; Address for correspondence; e-mail of corresponding author; Key words and Abstract.
 
The article, in the format given below, should follow in the subsequent pages.
 
Suggested length of articles:
Original Article - 5000 words, 4 tables, 4 graphs, 3 images/photos; references limited to 15  
Case Reports - 1500 words, 2 tables, 2 graphs, 2 images/photos; references limited to 10  
Short Communications - 1200 words, 1 table, 1 graph, 1 image/photo; references limited to 10
Comments/Letters to the Editor - 800 words; references limited to 8
 
Components of Articles:
Articles submitted to NJCM shall conform to the Uniform requirements for manuscripts submitted to biomedical journals (International Committee of Medical Journal Editors. Uniform requirements for manuscripts submitted to biomedical journals. N Engl J Med. 1997;336:309-15).
 
For Original Article, Review Articles: Title, Authors and affiliations, Summary/Abstract, Introduction, Methods, Statistics, Results, Discussion, Conclusion, Acknowledgements, References
 
For Case Reports, Short Communications: Title, Authors and affiliations, Summary/Abstract, Introduction, Results, Discussion, Conclusion, Acknowledgements, References
 
For Comments/Letters to the Editor: Title, Authors and affiliations, Introduction, Discussion, Conclusion, References
·     
 
Guideline for specific section
 
Title: Short, meaningful and interesting, preferably not more than 18 words (or 90 characters) in length.
·   
Authors and affiliations: Full name, qualifications, designation and institutional affiliation of all authors, complete postal address, mobile number and e-mail ID of the first author for correspondence.
·   
Summary/Abstract: Not more than 200 words, stating 1) background/introduction, 2) purpose(s)/ objectives of the study or investigation, 3) basic procedures and methodology, 4) important findings and 5) principal conclusions. Mention 4-6 keys words after abstract. Emphasis should be on new and important aspects of the study or observations. No references allowed. Avoid phrases, write full sentences.
·   
Introduction: Brief review of the subject or background; purpose of the article and /or rationale for the study; pertinent references only. Try to limit it to 350 to 400 words.
·     
Methods: Selection criteria, details of the methods/procedures so that others can reproduce the same. For established methods, give references; for not so well known methods, give brief description and references; for new or substantially modified methods, give details, reasons for use and for modification(s) and limitations. Drug(s) and chemical(s) should be precisely identified by generic name(s), dose(s) and route(s) of administration. Also mention about approval of institutional ethical committee and consent procedure.
·     
Statistics: Clearly state the statistical methods used in the design and analysis of the studies. Where relevant the exact statistical tests must be stated with reference to confidence intervals.
·   
Results: Present in logical sequence in text, tables and illustrations, avoid repeating the data. All tables must be prepared using the insert Table option on the MS-Word menu or pasted from MS-Excel.
·   
Tables:
Tablea are preferable over graphs, so try to present your results in tables as far as possible i.e. for trends, box plots, scattered diagram etc.
o    Tables should be self-explanatory and should not duplicate textual material.
o    Tables should be less than 10 columns and 25 rows.
o    Number tables, in Arabic numerals, consecutively in the order of their first citation in the text and supply a brief title for each.
o    Place explanatory matter in footnotes, not in the heading.
o    Explain in footnotes all non-standard abbreviations that are used in each table.
o    Obtain permission for all fully borrowed, adapted and modified tables and provide a credit line in the footnote.
o    For footnotes use the following symbols, in this sequence: *, †,‡, §, || ¶, * * , † †, ‡ ‡.
o    Tables with their legends should be provided at the end of the text after the references. The tables along with their number should be cited at the relevant place in the text.
·     
Discussion: Emphasise the new and important aspects of the study and the conclusions that follow, the implications and the limitations; relate to other relevant studies; avoid repeating the details given in introduction and/or results.
 
Conclusion: It should be based on the observation of the present study only. Avoid stating general fact about the subject. It should give answer to the questions raised in objectives.
·     
Acknowledgements: For contributions that need acknowledging but do not justify authorship, with prior permission from the persons being acknowledged. Limit to ten.
 
References:
Accuracy of citation is the author's responsibility. The reference style is given below and conforms to the Vancouver style.
Each reference should be assigned a number, consecutively in the order of mention in the text. The original number should be reused each time the same reference is cited in the text. The number should be placed in the text in superscript format without any brackets e.e. text1, outside the full-stops and commas and inside colons and semi-colons. When multiple references are cited at a given place in the text, use a hyphen to join the first and last numbers that are inclusive and use commas to separate non-inclusive numbers (e.g. 2-5,7,10).
The list of references should be given at the end of the paper. Where there are 3 or less authors, list ALL the authors. Where there are more than 3 authors, use et al after the third author.
 
Examples:
Citing a book:
<Author/s>. <Title of book>, <edition of book>. <Place of publication>: <Publisher>; <year of publication>. p<page number/s>.
Example:
K Park. Park’s Textbook of Preventive and Social Medicine, 21st ed. Jabalpur: Bhanot Publishers; 2011. p 358.
 
Citing a journal:
<Author/s>. <Title>. <Name of Journal> <Publication Year>; <Volume(Issue)>: <Page no.>.
Example:
Singh SS, Vijayachari P, Sinha A, et al. Clinico-epidemiological study of hospitalized cases of severe leptospirosis. Indian J Med Res. 1999;109:94-9.
 
Citing conferences:
Example:
Kakkilaya BS, Motha B, Rajeev, et al. Investigation of a leptospirosis outbreak in Surathkal. In Bundy D, Warrel D, Co-Chairman, Scientific committee. Final programme and abstract book, Oxford 2000, New Challenges in tropical medicine and parasitology, 2000 Sep 18-22; Oxford. Cheshire: Complete Congress Services Ltd; 2000. p.139.
 
Citing Internet:
<Title of Page>. Available at: <web address>. Accessed on <Month day, year>.
Example:
International Chemical Safety Cards: Chloroaniline. Available at: http://www.cdc.gov/niosh/ipcs/ipcs0026.html. Accessed May 18th, 2001.
 
Citing a report:

<Agency to whom the report belongs>. <Title>, <edition/volume (if applicable>. <Place of publication>: <Publisher>; <year of publication>.p<page number/s>.
Example:
World Health Organization, Regional Office for South-East Asia. HIV /AIDS in the South-East Asia Region 2009. New Delhi, India: WHO; 2009. p17.


Review process:
Papers will usually be acknowledged upon receipt.
All scientific papers will be independently peer reviewed to determine the originality of research and the viability of publication.
Anonymity of authors/institutions and referees to each other shall be maintained so that the review process remains uninfluenced. Reviewers' comments may be sent to authors when revisions to the paper are found necessary. Generally the review process shall be completed within one month of submission. After one month of submission, the author can mail to executive editor to verify the status of their submitted articles.
The editorial decision is final. The editorial board reserves the right to make revisions aimed at greater clarity or conformity of style.
 
For further details: contactnjcm@gmail.com
 
Printing and Manuscript handling charges: 
 
As per the decision of the editorial board, once the article is accepted, the principal author has to bear the cost of manuscript handling, reviewing and printing which will be according to the page length of the article. The page length of the article will be according to printing format of the journal and will be informed to corresponding author once the article is accepted.
 
Quick review on demand is also available. However, it will levy additional charges.
  
The charges should be paid through demand draft in favour of “National Journal of Community Medicine" payable at 'Surat' at the address
 
"Dr. Priyanka Patel, 
C-303, Suryam Sky, 
Opp. New L. P. Savani School,
Palanpor, Surat - 395009, Gujarat". 
 
 
 
Copyright Transfer and Financial Disclosure/Conflict of
Interest Statement
 
The copyright to this article is transferred to the National Journal of Community Medicine effective if and when the article is accepted for publication. The author warrants that his/her contribution is original and that he/she has full power to make this grant. The author signs for and accepts responsibility for releasing this material on behalf of any and all co-authors. The copyright transfer covers the exclusive right to reproduce and distribute the article, including reprints, translations, photographic reproductions, microform, electronic form (offline, online) or any other reproductions of similar nature.
An author may self-archive an author-created version of his/her article on his/her own website and or in his/her institutional repository. He/she may also deposit this version on his/her funder’s or funder’s designated repository at the funder’s request or as a result of a legal obligation, provided it is not made publicly available until 12 months after official publication. He/she may not use the publisher's PDF version, which is posted on www.njcmindia.org, for the purpose of self-archiving or deposit. Furthermore, the author may only post his/her version provided acknowledgement is given to the original source of publication and a link is inserted to the published article on official website of the journal. The link must be accompanied by the following text: "The original publication is available at www.njcmindia.org".
The author is requested to use the appropriate Date of Issue for the article. Articles disseminated via www.njcmindia.org are indexed, abstracted and referenced by many abstracting and information services, bibliographic networks, subscription agencies, library networks, and consortia. After submission of the agreement signed by the corresponding author, changes of authorship or in the order of the authors listed will not be accepted.
 
I, the undersigned corresponding author, also certify that I/we have no commercial associations (e.g., consultancies, stock ownership, equity interests, patent licensing arrangements, etc.) that might pose a conflict of interest in connection with the submitted article, except as disclosed on a separate attachment. All funding sources supporting the work and all institutional or corporate affiliations of mine/ours are acknowledged in a footnote. Please mention if a separate attachment is enclosed.
 
Title of article:
 
 
Author(s): Name                                              signature:

1.
2.

     
 
Date:
Please sign this form (Atleast by the first author). Scan & email or sent hard copy along with the manuscript.